In order for an investigation to be sufficiently documented, any correspondence will be conducted in writing. That does not prevent that meetings can be held with representatives of the issuer or the member. Nasdaq Stockholm may call upon such meetings, but will also, to the extent that it would not cause undue delay for the processing of the matter, be accessible for the party that is subject to the matter, should it wish to call upon a meeting.
The first step is that the Legal deportment base on the Surveillance department's investigation issues a Statement of reprimand, which is sent to the company for comments. In the document Nasdaq Stockholm outlines the course of events, as relevant for the matter and according to the understanding of the exchange, refers to the relevant rules and states why the preliminary assessment of the exchange is that the party has violated the rules.
The Statement of reprimand will have a dead line for the response, but if such dead line is perceived as unreasonable for some reason the party could contact Nasdaq Stockholm to discuss alternatives.
When Nasdaq Stockholm has received the response to the Statement of reprimand, it will evaluate and decide whether the matter should be closed or brought forward. A small number of senior representatives of the Legal and Surveillance departments are individually empowered to make such decisions.
If the matter is not brought forward, it will be sent back to Surveillance to finalize it by closing it without remarks or by issuing a non-public reprimand.
If it is decided that the matter shall be brought forward, it will be handed over to the Nasdaq Stockholm Disciplinary Committee. The issuer or member will in such event be informed by telephone of the decision and the procedural steps to follow. The exchange will also provide any documentation the issuer or member has not already received.
The Chairperson of the Disciplinary Committee will send the issuer or member a written request asking it to submit any further views on the matter. To the extent that either party of the process submits further material to the Committee, the other party will be given an opportunity to present its view upon it.
There is also an opportunity for the company to orally submit its views to the Disciplinary Committee. If such request is made, both the exchange and the issuer or member will be called to a meeting with the Committee. The meeting will be held in Stockholm at a place that the Chairperson informs the parties of. When the parties have presented their views, the Committee members may ask questions to both parties. The Committee thereafter confers without any of the parties present.
The Disciplinary Committee can decide upon such sanctions that are set forth in the rules applicable for issuers and members. Such sanctions are warnings, monetary fines, de-listing, and termination of membership and to revoke trader authorization.
When the Disciplinary Committee has reached a decision, it will be sent to Nasdaq Stockholm in written form. Nasdaq Stockholm will without undue delay forward it to the issuer or member and will also inform the party of the timing of announcement. This normally means that the issuer or member will be informed of the decision a couple of days before its publication. Announcements of decisions taken by the Disciplinary Committee are handled by the exchange and takes place by dissemination of a press release in combination with publishing the decision on Nasdaq Stockholm's website.
Decision taken by the Disciplinary Committee will always be made public, irrespective of whether the decision is to issue a sanction or not, the identity of the issuer or member will be included therein. Under normal circumstances the identity of individuals (for example exchange traders) subject to a disciplinary matter will not be included.